Skip to main content

Positions

Positions are the roles (or seats) inside a department — for example Senior Backend Developer or Marketing Manager. Each position has a number of slots (headcount) that you fill with people. Positions give your Org Chart real structure and let you see where you're staffed and where you have gaps. Admin access required.

Where Positions Live​

Positions are managed from the Org Chart. Each department card and its detail panel show the positions inside it and who fills them.

Creating a Position​

  1. On the Org Chart, click Position (top right)
  2. Fill in:
    • Position Name — e.g. Senior Backend Developer
    • Department — where the position belongs
    • Parent Position — optional, to build a reporting hierarchy
    • Headcount — how many people this position can hold
  3. Click Create

Positions can be nested under one another to reflect who reports to whom.

Assigning People​

In a department's detail panel, each position shows its slots:

  • Filled slots — the assigned person's name (and their fit score, if available)
  • Empty slots — click Assign to place a person

To move someone out, use the remove control on their slot. Empty slots make understaffed roles easy to spot.

Fit Score​

When a person is matched to a position, you may see a fit score — a percentage that shows how well their profile matches the role. Higher is a closer match. See Person Card below.

Editing and Deleting​

  • Edit a position to change its name, parent, or headcount
  • Delete a position when it's no longer needed
caution

Deleting a position unassigns anyone in it. They stay in the organization — they're just no longer placed in that position.

Role Definition Card​

Every position can have a Role Definition Card — a structured description of the role. Click a position's title to open it.

The card is organized into sections such as Role Identity, Purpose, Responsibilities, Deliverables, KPIs/OKRs, Competencies, and a 90-day plan. A completion meter shows how filled-in it is.

:::tip AI drafting Drag and drop a job description onto the card and choose Analyze with AI — Arketic drafts the role card for you from the document. You can then review and adjust it. :::

Person Card & Fit Analysis​

Click an assigned person to open their Person Card — a structured profile with sections like Professional Summary, Experience, Achievements, Competencies, and Development Goals.

  • AI from a CV — upload a CV and choose Analyze with AI to fill the card automatically
  • AI Compare — compare the person against the position's Role Definition Card to get a fit score, section-by-section strengths and gaps, and an AI recommendation
info

Fit analysis needs the position to have a Role Definition Card first. Person profiles are handled as sensitive data.

Tips​

  • Define role cards for key positions — they power fit analysis and set clear expectations
  • Watch fit scores — they help place the right people and spot development needs
  • Keep headcount current — it drives the filled/empty indicators across the Org Chart