Task Management
Arketic's task system helps you organize, assign, and track work across your team on a visual Kanban board — with automatic time tracking, completion conditions, epics, recurring tasks, and process automation.
Everything happens on one page: Tasks. From there you open your own board, review your team's work, group tasks into epics, launch a ready-made process, and (if you manage a department) configure how the boards behave.
The Tasks Page
At the top of the page you'll always see:
- The page title Tasks
- A New Task button in the top-right corner — available from every tab
Below that is a row of tabs. When you open Tasks, you land on My Tasks by default.
Tabs — Who Sees What
Not everyone sees the same tabs. Some are only available to people who administer the workspace or manage at least one department.
| Tab | Who sees it | What it shows |
|---|---|---|
| Dashboard | Managers & admins | Team-wide metrics and charts |
| Performance | Everyone | Task analytics — your own figures, or wider data if you manage people |
| My Tasks | Everyone | Your Kanban board and list view (the default tab) |
| My Team | Managers & admins | Your team's tasks, grouped by person or as a list |
| Epics | Everyone | Larger initiatives that group related tasks |
| Form Templates | Everyone | Reusable field sets you can attach to tasks |
| Settings | Managers & admins | Business hours, board columns, tags, notifications |
| Requests | Everyone | Requests you sent — managers and admins also see requests coming in to their department |
| Start a Process | Everyone | Launch a ready-made process from a template |
:::info Who counts as a "manager"? You see the manager tabs if you are an admin or an executive, or if you manage at least one department. If you manage a department, the manager views are scoped to the departments you're responsible for. :::
:::note Everyone gets Performance The Performance tab is visible to everyone. What changes is the scope: as a team member you see your own figures, while managers and admins can also filter by department and see team-level breakdowns. See Performance. :::
What You Can Do
| You want to... | How it works |
|---|---|
| See your work | View tasks on a Kanban board or switch to a compact list. Your choice is remembered for next time. |
| Create tasks | Set priority, start and end dates, assignees, estimated hours, tags, an epic, completion conditions, sharing, and attached files. |
| Track time automatically | Tracking starts on its own when a task becomes active, and only counts your department's business hours. |
| Define what "done" means | Add completion conditions — a checklist item, a text answer, an approval, a number, an amount, a date, a choice, a file upload, a dependency on another task, or a calculated (formula) condition. |
| Group work into epics | Bundle related tasks under an epic and follow its progress. Managers and admins create epics, and can archive or restore the ones no longer needed day to day. |
| Repeat work on a schedule | Turn a task into a recurring one — daily, weekdays, Mon/Wed/Fri, weekly, monthly, every 2 weeks, or every 30 days. |
| Handle requests between departments | Send service requests to other departments; managers and admins receive and respond to incoming requests, with approval before work starts when required. |
| Start a process | Launch a ready-made multi-step process from a template instead of building the tasks by hand. |
What You See on the Board
Your role also affects the tasks themselves, not just the tabs:
- Team members see the tasks assigned to them on the board, and can filter by department (the ones their role allows), epic, priority, and search text.
- Managers and admins see every task in the department and can additionally filter by assignee.
Cancelled tasks are never shown on the board.
:::tip Can't see a board? If a board says you may not have access to that department, pick a different department from the dropdown above the board. You can only open the departments your role gives you access to. :::
Settings at a Glance
The Settings tab is split into two groups:
| Group | What you configure | Who can open it |
|---|---|---|
| Department Settings | Business hours and the board's columns | Managers & admins |
| Organization Settings | Tag management and notification settings | Admins |
See Settings for the details.
Quick Start
| I want to... | Go to... |
|---|---|
| See my assigned tasks | Kanban Board |
| See my team's work and manager dashboard | Team & Dashboard |
| Create a new task | Creating Tasks |
| Understand task fields | Task Details |
| Learn about conditions | Completion Conditions |
| Understand approvals | Approvals |
| Automate repeating tasks | Recurring Tasks |
| See how time is tracked | Time Tracking |
| Reuse a set of fields | Form Templates |
| Group tasks into initiatives | Epics |
| Work with requests from other teams | Managing Requests |
| Launch a ready-made process | Start a Process |
| View analytics | Performance |
| Configure the workspace | Settings |