Project Members
A project is only useful when the right people are in it. Add your teammates and they immediately share the same conversations, files, memory, and instructions — no forwarding, no re-explaining.
This page shows where the member list lives, how to add or remove someone, and exactly what each person can do once they are in.
Where the members list lives
Open a project from the Projects page. On the right-hand side of the project screen you will find the Members panel.
The panel lists everyone who has access to the project. Each row shows the person's avatar and name. The person who created the project carries a small Owner badge next to their name.
The right-hand panels — Members, Instructions, Memory, and Files — are hidden on narrow screens. Use a wider window or a desktop browser when you want to manage members.
Who can add members
The owner of the project can add people to it. So can a project member whose system role is Admin or Executive.
The Invite link (with a + icon) appears at the top of the Members panel for those people only. If you are an ordinary member, you can see the full list of people in the project, but there is no Invite link on your screen.
The owner is simply whoever created the project — see Projects overview for how the two levels work. Inviting is also a permission: the standard roles include it, but if your organization has taken it out of your role, the Invite link isn't shown even on your own project.
Adding a member
- Open the project.
- In the Members panel, click Invite.
- The Invite to "{project name}" window opens, showing the people you can add.
- Use the search box — Search by name or email... — to narrow the list. It matches on both the person's name and their email address as you type.
- Find the person you want and click the add-person icon on the right of their row.
That's it. The person is added the moment you click the icon — there is no separate confirm step and no "Add" button to press afterwards. A Member added message confirms it.
The window stays open after each person is added, so you can add several people one after another. Close it with the × or the Esc key when you are done.
What you see in the invite window
| What you see | What it means |
|---|---|
| Search by name or email... | The search box at the top. Filters the list by name or email as you type. |
| Avatar, name and email on each row | The people in your company you can add to this project. |
| Add-person icon on a row | Click it to add that person. They are added immediately. |
| Member label with a check | This person is already in the project, so there is nothing to add. |
| No users found | Nobody matches what you typed. Clear the search box or try fewer letters. |
Search by email when several colleagues share a similar name — the email address is unique, so you will always add the right person.
Who you can add
You can add people who already have an active Arketic account in your company. The invite window lists them for you, which is why you pick a person from the list instead of typing an email address.
If the person you are looking for is not in the list, they do not have an active Arketic account in your company yet.
If something goes wrong while adding someone — for example, they were already added from another window a moment earlier — a short error message explains what happened, and nothing changes in the project.
Removing a member
- In the Members panel, move your pointer over the person's row. A small × appears on the right.
- Click the ×.
- In the Remove member window, click Remove.
The window tells you what will happen: "Remove {name} from this project? They will lose access to its chats and files." A Member removed message confirms it.
Who sees the ×, provided their role includes removing members (see the box below):
| Situation | Can you remove? |
|---|---|
| You are the owner, or a member whose system role is Admin or Executive | Yes — any member except the owner |
| You are an ordinary member | Only yourself. Removing yourself is how you leave a project |
| The row is the owner's | No. The owner can't be removed |
:::info Who can use this Removing members is a separate permission. By default it is open to Admins. Your organization can also give it to other people through a custom role — see Roles & Permissions. Without it, no × appears on any row, not even your own. :::
A removed person loses the project's conversations and files straight away. If they should come back later, the owner has to invite them again.
What a new member gets
Adding someone is immediate and it is retroactive. As soon as they are in, they can:
- Read every conversation already in the project, and every one added later
- Start new conversations in the project
- Upload and remove project files
- See the project's memory, and add, edit, or delete facts in it
- Read the project instructions
- See the full members list
Everything in a project is shared with everyone in it — including conversations that happened before the person joined. Add people who should see the whole history of the work, and keep anything confidential in a separate project or a regular chat.
What owners and members can do
Inside a project there are two levels: the owner (the person who created it) and members (everyone who is added).
| Action | Owner | Member |
|---|---|---|
| View conversations | ✅ | ✅ |
| Start new conversations | ✅ | ✅ |
| Upload and remove project files | ✅ | ✅ |
| View project memory | ✅ | ✅ |
| Add, edit, or delete memory facts | ✅ | ✅ |
| See the members list | ✅ | ✅ |
| Read the project instructions | ✅ | ✅ |
| Edit the project instructions | ✅ | ❌ |
| Edit the project name and description | ✅ | ❌ |
| Add members | ✅ | ❌ |
| Remove another member (with permission) | ✅ | ❌ |
| Leave the project (with permission) | — | ✅ |
| Archive or restore the project | ✅ | ❌ |
In short: members are full participants in the work. What stays with the owner is who joins, what the project is called, what the AI is told to do for it, and whether the project stays on the Projects page.
A project member whose system role is Admin or Executive can do everything in the Owner column, even though they didn't create the project. Each action in the table also depends on a permission. The Member and Executive roles include all of them except removing members, which by default only Admins have.
Tips
- Add people early. New members inherit everything the AI has already learned in the project, so the sooner they join, the sooner they get the benefit of that shared context.
- Keep a project focused on one topic. A project everyone is in is a project nobody can follow. One subject per project keeps the memory and the files relevant.
- Use projects across departments. When two teams need the same context — say HR and IT working on onboarding together — one shared project beats forwarding files back and forth.
- Write the instructions once the team is in. Guidance you set in Instructions applies to every conversation in the project, for every member.